Office & Facility Manager

The home of Keen Software House & GoodAI, Prague, Czech Republic - the Oranžérie.


  • Responsible for all office management tasks, ensuring all company needs to establish pleasant and productive working environment
  • Responsible for facility management, coordination and supervision of refurbishment works, close co-operation with internal and external property and security management
  • Ensuring the smooth running of an office, building, garden and the land around the building on a day-to-day basis
  • Carry out all procurement activities, maintain strong relationships with vendors, negotiate quotes, place orders
  • Assist the finance and accounting teams with accounting tasks such as compiled accounts receivables, tracked inventory assets, management of petty cash
  • Provide support to the HR Manager with various HR duties
  • Organize team-buildings and other company events/workshops or/and other donation activities
  • Planning and ordering refreshments for internal events and workshops
  • Performing general clerical and receptionist duties including all travel arrangements
  • Helping with other office and assistant activities
  • Overseeing services including parking, cleaning, catering and others
  • Supervising cleaning, maintenance, garden services
  • Doing household and repair tasks
  • Ordering office supplies
  • Maintaining post and delivery services
  • Ensuring that basic facilities, such as water, heating, air-con are well-maintained
  • Ensuring that facilities meet government regulations and environmental, health and security standards
  • Advising on increasing energy efficiency and cost-effectiveness
  • Overseeing construction projects


  • At least 5 years of experience in office and facility management
  • Ability to prioritize and handle a complex, varied workload
  • Decision making and problem solving skills
  • Time flexibility – be available for ad hoc events even after standard working hours
  • Being good communicator as well as good listener
  • Attention to detail but also the ability to see the implications for the bigger picture
  • Loyal and discrete personality (very strict NDA will have to be signed)
  • Being team player
  • Expected is positive and creative approach to various tasks
  • Active driver
  • Expected is positive and creative approach to the required tasks
  • Diplomatic and an able problem solver
  • Excellent spoken and written Czech and English
  • Working with computer, emails, phones, social media
  • Absolute reliability
  • Concise and clear communication style, positive approach, polished manners, being a good listener


  • Help us achieve our mission: Develop general artificial intelligence to help humanity and understand the universe
  • 5 weeks of vacation
  • Unlimited sick days
  • Pleasant work environment, nice colleagues


Position is full time

Location: The home of Keen Software House & GoodAI, Prague, Czech Republic

Possible start: Immediately or upon discussion

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